YachtLedger Privacy Policy
Last updated: November 10, 2026
This policy explains what YachtLedger collects, why, who helps us run the service, and the choices you have. It covers our website at yachtledger.ai and our app at app.yachtledger.ai.
Who we are
YachtLedger is run by YachtLedger LLC, a Florida company managed by Clark Haley. Our mailing address is 135 E Hampton Way, Jupiter, FL 33458. You can reach us about anything in this policy at sales@yachtledger.ai.
We do not sell your personal information. We do not share it for advertising.
What we collect on the website
If you fill in our Book a Demo form, we collect your name, email, phone number, your boat's name, make, model and length, its engines and generator, whether you have a recent survey, whether you are the owner or the captain, and anything you choose to write. Our New Owner form also asks for your broker's name and phone number. We use it to contact you about setting up your boat, and for nothing else.
The website does not use cookies or analytics. If you visit our New Owner page, your browser keeps a small note for 30 days so our demo links take you back to that form. It stays on your device and is never sent to us.
What we collect in the app
- Your account: your name, email, phone and password. Passwords are handled by our sign-in provider, and we never see them in plain text.
- Your boat's record: equipment, service schedules, tickets, costs, receipts, fuel fills, engine hours, parts, vendors, warranties, trips, documents and photographs.
- Your Captain's Log: entries and photographs you write in it.
- Files you upload: surveys, manufacturers' manuals, invoices, receipts and photographs.
- People you invite: the name, email, phone and role (Owner, Manager, Captain or Crew) of anyone you add to a boat.
- Location: your boat's home port, which we turn into a map position. If you allow it, your device's location when you log an Engine Room Check. You can always type a position instead, or record none.
- Payment details: when billing launches, card payments are handled by Stripe. We never see or store your full card number.
How we use it
- To run the service you signed up for: store your boat's record and show it back to you and the people you invite.
- To read your survey and your manuals and turn them into equipment and service schedules.
- To answer the questions you type into Ask.
- To show the weather at your boat's position.
- To send you account emails, such as invitations and password resets.
- To set up your boat, train you, and support you.
- To bill you, once billing launches.
We do not send marketing email today. If we ever do, every message will have an unsubscribe link.
Who helps us run YachtLedger
We use these service providers. Each gets only what it needs to do its job.
- Supabase: our database and sign-in. Your account and your boat's record live here.
- Render: hosts the app.
- Vercel: hosts the website.
- Backblaze B2: stores files and photographs, and holds an independent backup copy.
- Resend: sends our account emails, and carries enquiries from the website's Book a Demo form (your name, email, phone, boat details, your broker's details if you use the New Owner form, and anything you write) to our sales mailbox. Enquiries are kept in that mailbox.
- Anthropic: provides the AI that reads the surveys and manuals you upload, and answers your Ask questions. When you ask a question, your question and the relevant parts of your boat's record are sent to it to write the answer.
- OpenCage: turns a home port address into a map position, and turns a place named in an Ask question (such as "Bimini") into a position. Nothing else from your boat's record is sent.
- US National Weather Service: receives your boat's map position to return the forecast. It gets no name or account details.
- Stripe: will process payments when billing launches.
We may also disclose information if the law requires it, to protect our rights or someone's safety, or to a buyer if YachtLedger is ever sold or merged. In a sale, this policy keeps applying to your information.
What is shared between boats
When you load service schedules from a manufacturer's manual, the schedules read from that manual are kept for that make and model. Other owners with the same engine or generator can then load them without paying for a new read. Part numbers you add to a manual's service job may be offered to other owners on the same job. Only the manual's contents and the part number are shared. Your name, your boat, your notes, prices and stock are never shared.
Who sees your boat's record
You, and the people you invite, according to their role. A Manager cannot see the Captain's Log. Crew cannot see other people's contact details. We see it only to set up your boat, support you, or keep the service running.
When a boat is sold
The record stays with the boat. When a boat moves to a new owner in YachtLedger, its tickets, documents and costs go with it. The Captain's Log stays with the person who wrote it. The seller's own contact details, and the people the seller invited, do not go with the boat.
If you remove a Captain from a boat, they are offered a download of their own log entries.
Your choices and rights
- See and correct: most of your information can be viewed and changed in the app.
- Export: you can export your data.
- Delete: you can ask us to delete your account at sales@yachtledger.ai. Records that went to a new owner with a sold boat stay with that boat.
- Location: you can refuse location access on your device and still use YachtLedger.
Depending on where you live, you may have more rights under your state's law. Contact us and we will respond within 30 days.
How long we keep it
We keep your information while your account is open. After you cancel, you have 30 days to export your data. We then delete it within 30 days, and it leaves our backups within 30 days after that. We may keep billing records as long as the law requires.
Form enquiries that don't become customers are deleted after 24 months.
Security
Data travels encrypted (HTTPS). Each boat's record is walled off at the database level, so one account can't read another's. No system is perfectly secure. If a breach affects your information, we will tell you as the law requires.
Where your data is stored
In the United States.
Children
YachtLedger is for adults. We do not knowingly collect information from anyone under 18.
Changes
If we change this policy, we will update the date at the top. If a change is significant, we will email account holders at least 30 days before it takes effect.
Contact
YachtLedger LLC, 135 E Hampton Way, Jupiter, FL 33458, sales@yachtledger.ai.